The Ministry of Commerce has provided guidelines for the creation of financial statements for joint-stock companies. This procedure entails the company's board of directors overseeing the preparation at the end of each fiscal year. It encompasses attaching a comprehensive report on the company's activities and financial standing over the previous year, suggesting a dividend distribution approach, and ensuring documents are available to auditors, if relevant, with a minimum 45-day period before the scheduled general assembly meeting.
Furthermore, it is required that the Chairman of the Board of Directors, the Chief Executive Officer, and the Chief Financial Officer, if present, sign the reports encompassing the financial statements, company activities, and financial position. Copies of these reports are to be filed at the company's head office for shareholder access.
The Ministry has also highlighted the necessity for the Chairman of the Board of Directors of the joint-stock company to furnish shareholders with the signed financial statements, the board's report, and, if applicable, the auditor's report. In the event that these reports are not published through modern technological means, this should be completed at least 21 days ahead of the scheduled general assembly meeting. Furthermore, these documents must be submitted in accordance with the stipulated regulations.